CPCCBC6003A - Establish, maintain and review contract administration procedures and frameworksCPCCBC6003AEstablish, maintain and review contract administration procedures and frameworks

Unit descriptor

This unit of competency specifies the outcomes required to manage the establishment, maintenance and review of contract administration procedures and frameworks of a building or civil work contract in an organisation involved in either residential or commercial projects.

It supports the establishment of a soundly based contract management system necessary to produce accurate and successful project outcomes in accordance with organisational guidelines.

Application of the unit

This unit of competency supports builders, project managers and related construction industry professionals responsible for coordinating and managing building or construction projects.

Prerequisite units

Nil

Employability skills

This unit contains employability skills.

Elements describe the essential outcomes of a unit of competency.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the required skills and knowledge section and the range statement. Assessment of performance is to be consistent with the evidence guide.

EVIDENCE GUIDE

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

This unit of competency could be assessed by demonstration of the effective establishment, maintenance and review of an organisation's contract administration procedures.

This unit of competency can be assessed in the workplace or a close simulation of the workplace environment, provided that simulated or project-based assessment techniques fully replicate construction workplace conditions, materials, activities, responsibilities and procedures.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

A person who demonstrates competency in this unit must be able to provide evidence of the ability to:

implement effective contract administration procedures and frameworks supported and directed by strong and decisive leadership

manage practices that result in a high level of staff productivity

interact effectively with personnel both within and external to the organisation

develop conceptual and strategic problem solving and systems

communicate effectively both verbally and in writing with senior management, employees, clients, regulatory authorities and legal representatives.

Context of and specific resources for assessment

This competency is to be assessed using standard and authorised work practices, safety requirements and environmental constraints.

Assessment of essential underpinning knowledge will usually be conducted in an off-site context.

Assessment is to comply with relevant regulatory or Australian standards' requirements.

Resource implications for assessment include:

documentation that should normally be available in either a building or construction office

relevant codes, standards and regulations

office equipment, including calculators, photocopiers and telephone systems

computers with appropriate software to view 2-D CAD drawings, run costing programs and print copies

a technical reference library with current publications on measurement, design, building construction and manufacturers' product literature

copies of appropriate awards and workplace agreements

a suitable work area appropriate to the construction process.

Reasonable adjustments for people with disabilities must be made to assessment processes where required. This could include access to modified equipment and other physical resources, and the provision of appropriate assessment support.

Method of assessment

Assessment methods must:

satisfy the endorsed Assessment Guidelines of the Construction, Plumbing and Services Training Package

include direct observation of tasks in real or simulated work conditions, with questioning to confirm the ability to consistently identify and correctly interpret the essential underpinning knowledge required for practical application

reinforce the integration of employability skills with workplace tasks and job roles

confirm that competency is verified and able to be transferred to other circumstances and environments.

Validity and sufficiency of evidence requires that:

competency will need to be demonstrated over a period of time reflecting the scope of the role and the practical requirements of the workplace

where the assessment is part of a structured learning experience the evidence collected must relate to a number of performances assessed at different points in time and separated by further learning and practice, with a decision on competency only taken at the point when the assessor has complete confidence in the person's demonstrated ability and applied knowledge

all assessment that is part of a structured learning experience must include a combination of direct, indirect and supplementary evidence.

Assessment processes and techniques should as far as is practical take into account the language, literacy and numeracy capacity of the candidate in relation to the competency being assessed.

Supplementary evidence of competency may be obtained from relevant authenticated documentation from third parties, such as existing supervisors, team leaders or specialist training staff.

RANGE STATEMENT

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Contract administration procedures and frameworks include:

Australian standard contracts, including the AS2124 and AS4000 series

authorised courses of action

contracts include:

Construction Industry Contract (CIC) suite

dispute resolution procedures

document and contract distribution

individual organisational contracts

in-house rules about document preparation, completion and handling

internal and external communication models

Joint Contracts Committee (JCC) suite

Master Builders Association (MBA) and Housing Industry Association (HIA) contracts

organisation administration models

progress and contract performance reviews.

response times

Simple Building Works (SBW), including series 1 and series 2 (SBW2 Lump Sum)

staff roles and organisational procedures.

Quality assurance measures include:

distributing information

establishing performance benchmarks for system

maintaining a quality dialogue with all parties to the construction process

managing within organisational policy

monitoring internal expenditures and funding allocations

obtaining adequate feedback from clients, subcontractors and suppliers

providing feedback and developing remediation procedures

responding to external legislation and regulation requirements.

Measures which ensure the safety and security of contract administration documentation include:

confidentiality in contract handling

documentation security identification

limitations on contract access

limitations on contract circulation

limitations on document distribution

security in contract and document filing and storage.

Unit sector

Construction

Co-requisite units

Nil